Resumes, Aadhaar copies, salary slips — all sitting in one shared folder.
Think about this. Your HR person has everyone's Aadhaar card, PAN card, salary details, and phone numbers. All of it is sitting in a shared Google Drive or an email inbox. If something goes wrong — a leak, a hack, a fired employee — you are responsible. The new data privacy law says so. This is not just an HR problem. It is YOUR problem as the business owner.
Say you run a small factory. Your HR person collects Aadhaar cards during joining. They save everything in a WhatsApp group or a shared laptop folder. Anyone with access can see it. Under the new law, this is a problem. You must store this information safely. You must delete it when it is no longer needed. A worker who left last year? Their Aadhaar copy should not still be sitting on your computer. If it leaks, you can face a fine.
List all places where employee Aadhaar and PAN copies are stored.
Delete documents of employees who left more than one year ago.
Check if your business is ready. Takes 3 minutes. Visit saralprivacy.com/assessment
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Plain English. Everything your business needs to understand the DPDP Rules 2025 — written for founders, not lawyers. Now in 7 Indian languages.
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